In accordance with DoD guidance, to access the CDTF event location all participants are required to provide a form certifying COVID-19 vaccination (paper version) or a proof of negative test, no older than 72h. The vaccination form can be downloaded here. Please make sure to bring a printed and signed version for the registration purpose. Access to the event will only be granted to individuals who will hand-in the signed vaccination form or show proof of a valid negative test result.

Photo and Video Recording are strictly prohibited during the entire NCT USA event.

Individuals who do not comply with these legal requirements will be subject to confiscation of the device and/or may be escorted off the premises without possibility to re-access the event. In addition, offenders may be prosecuted.

The NCT team photographer will be on site all days to take pictures that will be checked by APG security. A selection of these pictures will be shared on social media.

According to the CDTF facility regulations, the following rules related to the use of electronic devices during the event will be applied:

• Foreign Nationals – Exhibitors: Personal electronic devices (iPhones, Android devices, smart watches etc.) will not be permitted on site and should be left at the hotel. Other electronic devices, such as laptops and monitors will be permitted at each exhibitor booth in the Exhibition Hall. Cameras on laptops must be covered and cannot be used.
• Foreign Nationals – Delegates: Both personal and other electronic devices such as laptops will not be permitted on site and should be left at the hotel.
• US Nationals: Personal electronic devices (iPhones, Android devices, smart watches etc.), as well as other electronic devices, will be permitted to use on site. Cameras on all electronic devices must be covered and cannot be used.

ALL FOREIGN NATIONALS are required to take the shuttle bus leaving from the Springhill Suites by Marriott Edgewood. Foreign nationals will not be allowed access to the military base with own vehicles.

Specific rules will apply to access the military base. Requirements depend on nationality (US/Foriegn) and on affiliation (Government/non-government).

REQUIREMENTS FOR FOREIGN NON-GOVERNMENT PERSONNEL, CONTRACTORS OR ACADEMIA

International Non-Government Personnel, Contractors and Academia will complete this –> One Time Visit request Form, items 1-16.  The completed form and a copy of the photo and personal information page of the visitor’s passport must be provided to the DEVCOM CBC International Programs Office (Teresa Rudd, [email protected]), no later than 30 days prior to the date of visit (6 August 2022).  If the visitor is a US permanent resident they should also send a copy of their green card.  Once received and reviewed, the visit request will be processed through our Foreign Disclosure/Security Office.  An e-mail will be sent to the visitor upon approval of the request.

REQUIREMENTS FOR FOREIGN GOVERNMENT VISITORS

Prior to any foreign government visitor (government civilian or military) going to a DoD facility, their embassy in Washington DC must submit a Request for Visit Authorization (RVA)/Foreign Visit Request (FVR) (some people use one term, some another, but they are the same thing), through the Foreign Visit System (FVS).

The request must be submitted NLT 30 days in advance of the visit (6 August 2022).

The following information is required to be submitted with the visit request:

Anticipated Level of Classified Information to be involved:   Public Release

Visit Dates:  6-8 September 2022

Purpose of Visit:  To attend CBRNe Society, NCT Conference at Aberdeen Proving Ground.

Facility Information:  (Conference participants must have a clearance sent to include all of the following offices/agencies in order to attend.)

Name of Agency/Areas to be visited:

1. US Army Combat Capabilities Development Command (DEVCOM)

Chemical Biological Center (CBC) (Conference Co-host)

Address – 8198 Blackhawk Road

City – Aberdeen Proving Ground

State – Maryland

Zip code – 21010-5424

Knowledgeable US POC:

Name – Mr. Robert Moeller/Teresa Rudd

Phone Number – 410-436-5376/443-844-5327

Organization – DEVCOM CBC

Email Address – [email protected] / [email protected]

Security POC:

Name –Edward Longo

Phone Number –410-436-5375

Organization – DEVCOM CBC

Email Address – [email protected]

2. US Army Chemical Materials Activity (Conference main location, Building E4516)

US Army Chemical Materials Activity

8435 Hoadley Road

Aberdeen Proving Ground, MD  21010-424

Knowledgeable US POC:

Name – Mr. Kelso Horne

Phone Number –410-436-4364

Organization – US Army Chemical Materials Activity

Email Address – [email protected]

Security POC:

Name – Brian Ferguson/Emery Gallup

Phone Number – 410-436-7509/410-436-0266

Organization – US Army Chemical Materials Activity

Email Address – [email protected] / [email protected]

Specific rules will apply to access the military base. Requirements depend on nationality (US/Foriegn) and on affiliation (Government/non-government).

REQUIREMENTS FOR US NATIONALS WHO DO NOT HOLD A CAC CARD

US citizens who do not hold a Common Access Card (CAC) are required to obtain a visitors pass to access Aberdeen Proving Ground. The pass can be obtained at this link no later than August 23rd. On the day of the event attendees will present the pass either on a phone or a printed version to the Security Personnel at the gate together with an ID.

REQUIREMENTS FOR CAC CARD HOLDERS 

CAC card holders will be able to access APG with their pass, however, Pre-registration to the NCT USA Event is still required.

You can contact our contracted hotel for the event. We have reserved a number of rooms to secure great accommodation solution with exclusive discount for the event.

The dates available for booking are September 4^th – 9^th, 2022. The deadline for booking at a preferential rate is on August 18^th, 2022.

Please use links below to book your room at a preferential rate:

• SpringHill Suites Edgewood Aberdeen

In the morning of Septmber 6th, NCT USA registered participants will have the unique opportunty to visit some of the laboratories of the USA’s principal research and development resource for non-medical chem-bio (CB) defense. The tour will take place during two time slots: at 09:00-10:30 and at 10:30-12:00. Participation in the 1st or 2nd time-slot will be assigned based on availability.

Participation in the NCT USA DEVCOM CBC Facility Tours is reserved for NCT USA registered participants. Individuals who are not registered as attendees of the NCT USA event (through your NCT PoC or the NCT USA website will not be allowed to join the Tours and access the facilities. Please make sure you are registered to the NCT USA event before completing the Facility Tours Registration.

Please note that the number of allowed participants is limited. Registration will automatically close once the maximum number of allowed participants is reached.

Closer to the event, NCT USA 2022 participants who successfully registered to the Tours will receive additional details about the schedule and other practical information.

According to the CDTF facility regulations, the following rules related to the use of electronic devices during the event will be applied:

• Foreign Nationals – Exhibitors: Personal electronic devices (iPhones, Android devices, smart watches etc.) will not be permitted on site and should be left at the hotel. Other electronic devices, such as laptops and monitors will be permitted at each exhibitor booth in the Exhibition Hall. Cameras on laptops must be covered and cannot be used.
• Foreign Nationals – Delegates: Both personal and other electronic devices such as laptops will not be permitted on site and should be left at the hotel.
• US Nationals: Personal electronic devices (iPhones, Android devices, smart watches etc.), as well as other electronic devices, will be permitted to use on site. Cameras on all electronic devices must be covered and cannot be used.

All foreign nationals participating in NCT USA are required to take the NCT shuttle bus to access the military base. The shuttle bus will operate between the SpringHill Suites by Marriott Edgewood (1420 Handlir Dr, Bel Air, MD 21015) and the event location. The shuttle schedule will be communicated closer to the event.
American citizens can access the military base with own vehicles.